As part of the Medical Assistance EHR Incentive program, you will need to complete the enrollment application at CMS and then complete the Pennsylvania MAPIR application. You will get to this application through your PROMISe account. If there is a discrepancy between the information entered at CMS and the information in your PROMISe account, then you will either get an error when you try to select the MAPIR link or you will not even see the MAPIR link. If the error is one that requires the enrollment department to make some changes/updates to your account, it will take some time before this can be completed. So, if you are an EP planning on applying for Program Year 2012 and have not begun your application, you will want to try to get into your MAPIR application as soon as possible to make sure you are able to get into the application. Here are some resources that will help you through the process:
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Tip Sheet - This tip sheet provides a general overview of the process for applying to the Medical Assistance EHR Incentive Program. It also highlights some of the changes between Payment Year 1 & Payment Year 2.
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Stage 2 Final Rule Tip Sheet - This document provides a summary and time frame of the updates created by the Stage 2 Final Rule and when these changes will need to be implemented.
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Eligible Professional Provider Manual - This provider manual will help eligible professionals navigate through the application process in the MAPIR System.
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Eligible Hospital Provider Manual - This provider manual will help eligible hospitals navigate through the application process in the MAPIR System.
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FAQ Overview — Here is a compilation of all common electronic health records program questions/answers.
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Grace Period – The grace period is a 90-day period in which Eligible Hospitals and Eligible Professionals have the option to continue to apply for the previous program year. Currently, Eligible Hospitals are in the grace period for Program Year 2012 and the grace period will end on December 30, 2012. For Eligible Professionals, the grace period for Program Year 2012 will begin on January 1, 2013 and the grace period will end on March 30, 2013.
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Designated Payee Error: This error is a result of information that is incorrectly matching up. The NPI and TIN used for the application at the CMS R&A are not properly linked and registered with the state. If you are receiving the message “The designated payee for your HIT incentive payment is invalid in PROMISe™” when attempting to access MAPIR, it could be due to one of the following scenarios:
- Information entered at the CMS R&A was incorrectly entered.
- The payee is not enrolled in PROMISe™ at all (or has been end dated) and must complete an enrollment application in order to be paid.
- The payee record in PROMISe™ does not have an NPI on file.
- There is no fee assignment between the applicant and the designated payee in PROMISe™. It will be necessary to complete a fee assignment form with the professional’s signature.
When registering at the CMS R&A, a payee TIN Type needs to be selected and the options are as follows:
My Billing EIN
DO NOT select this option. If the Option for My Billing EIN is selected, an error will occur when logging into the PROMISe Portal and you will have to log back into the CMS R&A change to Social Security Number or Group Fee Assignment.
SSN
If paying to self, the SSN Option should be selected. The payee NPI must be the provider’s NPI and the TIN should be the provider’s social security number.
Group Reassignment
If payment is being reassigned to another entity, the Group Reassignment option should be selected. The designated payee must correspond to the Group MAID number in PROMISe™.
Please take a look at the Department of Public Welfare's (DPW’s) Designated Payee Error FAQs under the section titled, Error Message in PROMISe. Often times, the error can be resolved without any action from DPW.
PROMISe Login Problem: If you are inquiring an issue, such as passwords, logins, registration, etc, with the PROMISe portal, DPW recommends calling the PROMISe Help Desk directly at .